What is a Managed Office Space? | Workshala

What if there was a solution that could make it easier to operate or start a new company? Imagine being able to focus on starting a business rather than:

  • Researching hundreds of Workspaces
  • Analyzing and agreeing to lengthy leases
  • Equipping an office with expensive supplies and amenities
  • Keeping your balance sheet in check

A managed office is a workspace that is organized and managed by a third-party supplier. This third-party supplier makes sure the workspace is ready for people to use and that it meets their needs. Managed offices are a good solution for people who need a flexible workspace but also want the security of a traditional lease.

People working in a managed office space
Image Credit – Pexels

In the past, companies had to worry about lease liabilities. But now with managed workspaces, companies only have to make payments to the company that manages the office space. This company does everything for you – from finding and outfitting space, to maintenance and operations- all according to your specifications. So you don’t have to worry about anything.

In Simple Words:-

Managed offices are not shared with other companies like flexible workspaces are. They are branded like owned offices.

A workspace solution that is managed by a third-party supplier; provides the benefits of a flexible workspace, but allows for branding and increased control and security.

Traditional Office vs. Managed Offices

As you can see, managed offices have all of the advantages of traditional office space, but they are also low-cost and much more flexible. You can move into a managed office in less than 8 weeks.

One of the major benefits of managed office space for companies is that the entire process is managed by a third party.

A workspace provider will do everything for you, from finding the right building and doing market research, to outfitting the space with furniture, fittings, utilities, and more.

Doing this allows companies to spend less money on things like office maintenance, and instead use that money to improve their culture, revenue, and productivity.

Your workspace provider will manage any needs with the workspace on a day-to-day basis, as well as be in charge of maintenance issues that could come up.

When we say “managed office space,” this means that there is someone who takes care of all the things that come with having an office, like making sure the office is clean and fixing any problems. This allows the people who work in the office to focus on their jobs without worrying about these other things.

Managed Office Space vs. Other Flexible Workspaces

Managed offices offer flexibility on multiple levels. This means that they can be adapted to different needs and situations. Coworking spaces, serviced offices, and other workspace-as-a-service options also offer flexibility.

So, how are managed offices different from other flexible workspaces?

The main difference in how managed office spaces are different from any other flexible workspace are:

  • Privacy & Security
  • Branding
  • Control

Let’s discuss all these elements in detail:

How Managed Offices keep your Business Secure

Unlike other places where people can work, like coworking spaces and serviced offices, managed offices are more private and secure.

Coworking spaces and serviced offices are facilities that have everything people need to work. They are designed to have people from different companies and jobs working together. Additionally, because there are so many different types of memberships for these spaces, your company will have very little control over who enters the space and uses the facilities.

Depending on the type of membership your employees have, they might have their own private office or they might share their space with several other people. This means that others could, by accident, hear or see sensitive and confidential information.

If you have a company, you might be unable to pick the IT infrastructure in a shared office space. This means that your employees might have to share a network with other people. This could make it more likely for cyberattacks or data/information leaks.

One of the main reasons that organizations do not want to use coworking spaces or services offices is because of the IT problems that they might have.

Managed spaces are a good way to control security and privacy issues. You can choose who has access to the space and how your network is set up.

Also read: What is a Satellite Office?

Branding

Another key reason why companies avoid coworking spaces and serviced offices is because of branding.

Workspaces that are not private do not allow companies to put up their own signs or company branding. Sometimes the company that owns the workspace will make an exception for members who have a private office, but usually there is only a little bit of space for companies to display their branding.

Many companies argue that how an office looks can affect how vendors, business partners, and clients perceive their company. People might think differently of a company if it has a flexible workspace with the provider’s logo and name.

Managed offices are places where businesses can work. The office is built and set up according to the business’ specific needs. This space is only for the company that rents it, which means that the company can put its own branding on the office.

Managed space providers typically work with an in-house team from your company. This way, the design, colors, and furniture align well with your brand image and voice.

Control

When you use a managed office space provider, your company has more control over the workplace. This is because you will be working with an in-house team.

This means that your company will have more control over your office such as:

  • Who can access the office & when
  • Control over meeting/conference rooms
  • Access to private & communal areas
  • The IT infrastructure that is set up

Managed offices are a good compromise between the flexibility of coworking spaces and the control of traditional office space.

When you have a managed office, you get to use plug-and-play workspace solutions like coworking. But you don’t have to worry about the drawbacks like not having privacy or security. Managed offices are a good option for companies that want the benefits of traditional office space without the disadvantages, like hidden costs, long-term commitments, and delayed move-in.

Coworking spaces have been a good solution for people who start their own businesses. But the people who provide coworking spaces have had trouble getting large companies to use them. These companies are worried about their image, safety, and company culture.

Managed offices can help large businesses without making things more expensive, less flexible, or out of control.

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